From students to business tycoons, email communication is important for everyone, though reasons could be different. The major reason why email communication is preferred over the telephone or any other medium is it eliminates the challenges related to accent, speech rate, etc. As a positive result, it makes the overall communication effective and ensures that no confusion occurs in the later stages.
On the contrary, emails sometimes appear annoying when the inbox is full of them. Today, we will discuss some effective methods that will help you prevent time sinks that happen due to emails. Let's get started:
- Make a habit of checking your email inbox daily
Generally, those people find emails annoying who do not read them as soon as they arrive. Because of this, they end up having a messy email inbox, which further consumes a lot of time when it comes to cleaning.
However, if you develop a habit of regularly checking your email inbox, you will likely save a lot of time. It should be easy to understand because you can read 10 emails in a day within a couple of minutes. Contrariwise to this, reading 70 emails at the end of the week feels annoying and time-killing.
The most sought advantage of this habit is that you don't miss out on any crucial and time-sensitive information, which, as a positive consequence, helps you stay on top of your game in your field.
- Make use of the unsubscribe button to cut the hassle
Unnecessary emails are something that kills plenty of time when you check your inbox. Such emails are generally related to marketing, newsletters, etc. Most people do not open such emails after reading their subject lines, which eventually makes their email inbox messy.
Therefore, it is highly advisable to unsubscribe from such useless emails. This can do wonders for you because your email inbox will have a small list of meaningful messages, even if you check it after a week. Of course, this is great as far as time savings are concerned.
If you are wondering how such unrelated emails end up in your inbox, we would like to inform you that most people forget to uncheck the subscription box while creating an account on any website.
On the off chance that you don’t find the unsubscribe button, mark unwanted emails as spam to stop them from annoying you.
- Archive what’s important to you
Another way to save a great deal of time is to use the archive option. Usually, people leave important messages unread with the objective of reading them in their free time. While it seems like a good move at the time, in reality, it is not. The reason being is if you keep leaving your messages unread, you will end up creating a pile of emails, which will directly impact the time taken to clear it.
Thus, we recommend archiving important emails so that you can delete unwanted ones easily. Don't worry; you can easily get your archived emails back when you want to read them.
And remember that archiving email is not tough at all, especially when you can access your emails via your smartphone. All it takes is a swipe, and some easy steps are required to follow to unarchive them.
- Create a dedicated folder for important messages
Right from Gmail to Outlook, every email service provider offers the luxury of bulk deletion. But, most people are afraid of going that route because they don’t want to delete important messages by any chance. And their fear somewhere seems valid.
However, they can easily overcome their fear by simply creating a dedicated folder for important messages and setting some filters to make sure that all crucial emails land directly to the folder instead of the inbox.
Once done, it will be easier to delete in bulk, which obviously will save a significant amount of time and effort. In addition, you will enjoy better categorization of important messages, which, in turn, will offer several benefits like ease of access, zero hassle, etc.
Summing up:
Managing your email inbox is one of those factors that decide how productive you’re going to be at the end of the day. This shouldn’t be taken lightly because if you are lost in the pool of unworthy and unread messages, you are unlikely to focus on critical areas.
With the help of this article, we have shared some surefire tips on how you can save time and manage your email inbox like a pro. We hope you will consider them and put them into action sooner than later.
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